Welcome to the Weekly Email (12/12/16) for the 2016-17 School Year
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Treasurer Position Open on PTA Board - we need YOU!

Due to a new position, Cathy Ketterer, must step down as Treasurer of our PTA. We are in need of someone to finish out the year! Below is a list of the duties. We have several experienced board members that can help walk you through any processes.



SMS-PTA TREASURER’S DUTIES

Weekly:

  • Write checks
  • Make deposits

Every Month:

  • Update QuickBooks with new checks written and deposits made.
  • Reconcile PTA’s bank statement and give to Audit Committee for review.
  • Maintain spreadsheet of amount of money each teacher used of start-up funds.
  • Present the monthly profit and loss statement to the monthly PTA meetings. (Report is automatically generated in QuickBooks)

Bi-Yearly Taxes

  • File claim for refund of state sales tax. State form E585. Due 4/15 for time period of 7/1-12/31 and 10/15 for period of 1/1-6/30.

Yearly Taxes:

  • File Federal Form 990EZ. Due 11/15 for school year 7/1-6/30.
  • Issue 1099’s and file a 1096 with the federal government for individuals the PTA paid more than $600 to over the calendar year. Due 1/31 of the new year.

Yearly Duties:

  • Renew PTA insurance with AIM, usually in July or August
  • Present a “how to” on the proper way write up a check request and work up a deposit at the first PTA meeting of the new school year.
  • Have the PTA files audited in July after the June bank reconciliation is completed. Currently the PTA uses an outside auditor to perform the audit.
  • Meet with president and usually the ways and means committee to complete the budget for the upcoming year.

As Needed:

  • Confirm that the PTA state and national dues are current. The membership chair is responsible for this. They are due the 15th of the month starting in Oct. They can and usually are paid earlier than that.
  • Follow-up with donors who issued the PTA an NFS check to reclaim the funds lost.
  • Replenish deposit, check and grant request forms in the PTA file as needed.

Brief Description:

A person interested in volunteering as the SMS-PTA treasurer will have the opportunity to work with the board all year and insure our financial duties are current and accurate. The treasurer uses an established QuickBooks file and follows well defined procedures to complete the duties. The time commitment is usually about 3-4 hours weekly plus any meetings. There are times when it is higher such as during the fall fundraiser, book fair and end-of-year activities. The volunteer does not need a bookkeeping background but should like working with numbers.

Student Council Special Request

Our Student Council is organizing a Senior Citizens Gift Rally!!! If you are interested and able to help us spread some holiday cheer to our retired seniors in the local community, we would really appreciate the donations!!! Thank you all! May the gift giving season begin!

Thank you SOOO much!

Bryn

Bryn Shurbutt
zshurbutt2@wcpss.net
Science Teacher
Phoenix Team 6th Grade, Track 2/3
Salem Middle School






Salem Middle School PTA Facebook Page

The link for the new Salem Middle School PTA Facebook page is below. Please follow us.

https://www.facebook.com/SMSspartanPTA/


SPIRIT WEAR - Check out the entire collection by clicking on the link below! Purchase a holiday gift or two!

New Arrivals Are Everywhere! We have two brand new Spirit Wear items available this year. Our 50" x 60" Navy Sweatshirt Fleece Blanket with Spartan logo in the corner is perfect to keep you warm during those chilly fall nights for a cool $20. And for those times you need to recharge your devices on the go, we have a Spartan Power Charger for $10. Visit our website to print out an order form: http://salemmiddlepta.weebly.com/spirit-wear.html


Spirit Rock

The Salem Middle PTA is proud to offer the opportunity to rent the spirit rock for a week. For the price of $35 a week you can rent the rock to express Salem pride, wish someone a happy birthday or mark a special occasion. Just a reminder that if you rent the rock for a week, you must supply your own paint and paint the rock yourself. Use this link to sign up for the week you want. http://www.signupgenius.com/go/20f0c4faca8238-salem2.

SHOPPING FUNDRAISERS


Amazon Smile
Raise money for Salem each time you make a purchase on Amazon! Learn more

Harris Teeter

Harris Teeter will donate 2% of your Private Label purchases when you use your VIC card. This is such an easy way to raise funds for Salem Middle School. To link your card: Lowes Foods
Lowes Foods Cart To Class is a school donation program where Lowes Foods will give back to Salem Middle when they purchase store brands of products. These include Lowes Foods, Full Circle, World Classics Trading Company, Academix, Domestix, Electrix, Better Value, Top Care and Paws Premium. You can register up to three schools. Register your card online at https://rewards.lowesfoods.com. Click on Enroll in Cart to Class.

Office Depot & PostNet in Apex
Link your customer savings cards for Office Depot and PostNet in Apex for a painless way to contribute to your child’s school. After you link your card, funds will automatically be sent to Salem Middle School. This income is a great supplement for the PTA programs we offer!

Kroger (Kroger Plus Card for Education)
Each time registered supporters shop at a Kroger store and use their Kroger Plus Card, they earn points for our school- points we redeem for educational supplies. Please register with our School Bar Code (see below) with a Kroger Cashier and have it scanned or go to the Customer Service desk and have scanned. Note that cards cannot be linked until September.




Thank you to our families who take the time to link their rewards cards to help the PTA raise funds with your everyday purchases. Last year the school received over $3,000 in funds and products. If you have any questions about these programs, please contact the PTA Vice President of Ways and Means, Laurie Singh at lauriesingh3@gmail.com


Publix Grocery
Do you shop at PUBLIX and want to help raise money for Salem Middle School too? Please stop by the front office at the school and pick up a key-ring card linked to our SMS account. Every time this card is scanned at check-out, SMS earns $$$ for our school.

Please continue to turn in your Harris Teeter VIC card link-up forms (purple paper from your start-up packets) or email your last name, VIC card number, and associated phone number with that account to: lauriesingh3@gmail.com and we'll add you to our school's database .These are easy ways to support SMS PTA! Thank you for helping to raise funds for our school.


District 9 BAC Minutes - Sept 19th

I. Attendance
II. Call to Order Mr. Bill Fletcher called to order the regular meeting of the District 9 Board Advisory Council at 5:35 pm on Monday, November 14, 2016 at Davis Drive Middle School.
III. Business Items
The minutes from the group's last meeting on April 18, 2016 were reviewed. Following a motion to approve, duly seconded, the minutes were unanimously approved.
The group voted to establish the dates for the remaining meetings of the school year:

  • Monday November 14th at Laurel Park Elementary
  • January 30
  • March 6
  • April 24

Julie Roseland reviewed the BOE policy governing Board Advisory Councils, policy number 2231.
IV. Board of Education Update
Mr. Fletcher reviewed items outlined in his monthly newsletter, then provided an update on recent activity by the WCPSS BoE.
We are currently in the third year of three year assignment plan. Several schools are slated to open in the next couple of years; there has not been a lot of movement required for the last couple of years.
Mr. Fletcher recognized Mr. Keith Richardson, the principal for a new school in District 9, Crossroads Flex.
Mr. Fletcher also introduced two new area superintendents:

  • Mr. Mark Savage
  • Mr. Cedric Williams

All 9 Board of Education seats are up for election in November.
The group then shared experiences on opening day from Traditional and Year Round schools. No transportation issues were reported. Parents expressed their appreciation for the social media notices (tweets) on bus departures. One issue was reported with kids sitting on a school bus floor due to overcrowding; Mr. Fletcher requested the route number for follow up.
V. Main Topic and Guest Speaker
The group welcomed Mr. Glenn Carrozza, WCPSS Director of Student Assignment, who presented the first draft of the new multi-year assignment plan. The latest information can be found here: http://www.wcpss.net/enrollmentproposal.
Highlights from the presentation include:

  • Actual student growth over the last 10 years by 30,000
  • Actual student growth over the last 5 years by 13,000
  • 4 new schools will open within the county, including:
  1. Horton Creek ES
  2. Rogers Lane ES
  3. River Bend MS
  4. Career Technical Education North HS (CTE)
  • Projected growth for next five years is 13,000 students.
  • CIP 2013 provided 15 schools; we are now in year three of a four year enrollment plan. Will open two elementary schools, one middle school, and one high school.
  • CTE (Career Technical Education center) does not have a base enrollment area; it will be application only.
  • Currently working on draft two. Committee meetings will be planned in geographic areas affected by the opening of schools. Exact dates for meetings will be added to slides later. Continue to check back.
  • Pillars used for student assignment plans include: student achievement, stability, proximity, operational efficiency.
  • Staff begins with a computer-generated plan, then adjust the initial draft by considering all pillars.
  • No high school recommendations are included in the current draft.
  • Part of the consideration for base area changes are to incorporate future openings to minimize changes in a single school year. For example, the current draft carved out a small portion of Mills Park from movement next year, because the same geographic area will be affected again due to a planned school opening in 2018-19.
  • Differences in academic proficiencies between Hortons Creek and Rogers Lane are stark. Suggested that we review at a future BAC meeting: how do we close the gap?
  • Staff recommends that River Bend ES (new 2017-18) open as traditional calendar school.
  • Transportation contacted Student Assignment concerning unique transportation issues from satellite areas to other schools. As a result, some adjustments were made to mitigate these one-off transportation issues.
  • There are caps on 9 elementary schools, 2 middle schools, and 4 high schools. However, when students are refused enrollment due to capping, they are invited in when open seats occur (December, summer). Capped schools will show on the address look-up on the WCPSS website.
  • Students who are not able to get into capped schools will get first offer in either December or June.
  • Grandfathering rules include:
  1. When moving from an old school to new school; grandfathered kids can either be in the 4th, 5th, or 8th grade.
  2. Students will be able to grandfather due to siblings.
  3. When moving from an old school to another old school, the grandfathered rule does not apply. No transportation is available to grandfathered students.
  • Outcome measure for the “base attending the base” – primarily look at historical percentages, which can be incorrect. Although percentages stay pretty consistent. Base assignments have been “static” for more than a decade, with the exception of opening new schools.
  • NCSU’s statistical calculations take into account address databases, enrollment in parochial and charter schools, historical data. Approximately 20% of students in Wake County go to schools outside the public school system.
  • Teacher allocations are made based on projections made in March.
  • Facility planning uses data on 40th day of traditional school calendar.
  • Next steps for the current assignment draft include public hearings, BOE work sessions, and a final vote by the BOE in November/December of 2016.

VI. Adjournment
The meeting was adjourned at approximately 7:02 pm. The group's next meeting will be on Monday, November 14, 2016 at 5:30 pm at Laurel Park Elementary School.
Minutes respectfully submitted by Dionne W. Truitt and Julie Roseland.

PTA Membership

Did you know that the only way to get a directory from the school is by joining the PTA? Have you joined yet? It’s not too late, click here to download a form and send it in today! It’s only $9 for a family and $6 for an individual!

Suggestions for Improving Communications?

Email the PTA at kim.trezona @gmail.com if you have any constructive suggestions for improving communications.

The Principal latest Phone Message

If you missed Ms. Hofmann latest message from December 1st or your answering machine cut it short, you can read to it here .

Follow Your Principal on Twitter to see why we are #SALEMPROUD.


Click here to check out Principal Hofmann's tweets.

Check out the latest National PTA Bulletin
Calender Notes

December 12th

Basketball @ Holly Grove 4:00 pm

December 14th
STUCO Meeting 3:00-4:00

December 15th
CS First Coding Club 3:15-4:30
JROTC 3:15-4:15
Basketball vs. Fuquay Varina MS 4:00pm
Blue Notes Concert 7:00-8:00pm

December 19th
Basketball @ West Lake 4:00pm

December 20th
Musical Auditions Track 4

December 21st
Track 4 Tracks Out

December 22nd - January 2nd - No School


School Counselors

Mr. Jerry Decker 6th Grade jdecker@wcpss.net 367-2463

Ms. Katie Catlett 7th Grade kcatlett@wcpss.net 367-2462

Mrs. Kerri Bridges 8th Grade kbridges@wcpss.net 367-2469

http://smsstudentservices.weebly.com/.

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6150 Old Jenks Road, Apex, NC 2752


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